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Code Of Conduct

Article 1 - Scope and Purpose

    To maintain the integrity of the International Rutano Estokada & Haribon Dumog Federation (IRE&HDF), responsible conduct on the part of  our membership must be maintain. 

  This Code of Conduct governs, discipline, and applicable to each members of the IRE&HDF.

  For Guros or instructors, respect and compliance for these rules are of the utmost importance to encourage confidence, trust, and respect  among members.

 Any violation of this code may subject an individual or member to sanctions pursuant to the rules herein.

 Article 2 – Definitions

      The following terms found in the Code of Ethics shall have the following meanings:

     2.1    "IRE&HDF" means International Rutano Estokada & Haribon Dumog  Federation.

     2.2    “Council” shall mean the Council Of Elders as designated.

    2.3    “Code” shall mean Code Of Conduct

    2.4    “Complaint” shall be a letter submitted by a complainant.

    2.5    “Member” shall mean any person who holds a valid and current membership.

   2.6    “Federation” shall be defined as the International Rutano Estokada & Haribon Dumog Federation.

   2.7    “Respondent” shall mean any current member of the Federation who is the subject of a complaint.

   2.8    “Guro” is any member rank as an instructor.

   2.9    Sexual Harassment is defined as deliberate or repeated comments, gestures or physical contact of a sexual nature that are  non-consensual.

Article 3 - Public Information and Advertising

    Once in a while members may be requested to make public statements or provide information about our martial art system.

  3.1    A member shall not make a false, fraudulent, misleading or deceptive  representation about his/her ability, background or experience to the public.

  3.2    A member shall not use a professional or business card, sign, letterhead,  telephone directory listing, association directory or  similar notice if it contains a false, fraudulent misleading or deceptive statement.

  3.3    A member shall represent accurately and objectively his/her qualifications, affiliations and functions as well as those of the organizations with which he/she associates.

  3.4    A member associated with the development or promotion of devices, books,  television, videos or other products offered for  commercial use or sale must make reasonable efforts to ensure that information is presented to the public in an acceptable and factually  informative manner and shall not suggest authorization by the organization unless procured in  advance from the Board.

  3.5   As an instructor, a member ensures that statements in catalogs and course outlines are accurate. Announcements, brochures or advertisements describing classes, camps or courses shall accurately describe the audience for which the program is intended as well as eligibility requirements (if any), objectives and nature of the course or seminar coverage. Further, the statement shall accurately represent the training, certification or rank and experience of those presenting the programs.

  3.6  The International Rutano Estokada & Haribon Dumog Federation is the sole owner of its name, and all associated logos in  the Federation. Use of the name, logo and initials is restricted to the following conditions:

a.      Only individual members or member schools may identify their membership in the Federation in public information or advertising  materials.

          b.  Use of the name and/or logo is limited to the organization, its directors and officers and members engaged in activities which are officially sanctioned  or under the control and supervision of the Federation.

  3.7   A member accepts the obligation to correct others who represent themselves or their products or services in a manner incompatible with this Code.

 Article 4 - Moral and Legal Standards

      Members must uphold a high level of standard in their moral and ethical behavior.

    4.1    A member must not engage in, or condone, prejudicial practices that are based on race, age, handicap, gender, sexual preference, religion or in training or promotion.

    4.2    An instructor must be respectful of a student’s feelings of self-worth and dignity and be aware of his/her potential influence over the lives of her/his students.

    4.3    A member must not engage in or condone sexual exploitation or sexual harassment.

    4.4  To insure public confidence, a member shall avoid public behavior that is clearly in violation of accepted moral and legal standards, including but not limited to, dishonesty, fraud, deceit or misrepresentation.

    4.5   A member shall make all reasonable attempts to comply with the laws of the jurisdiction in which he/she teaches or practices.

    4.6  A member must always show respect towards each other, specially to those who are higher ranking than them.

Article 5 – Competence

     Maintenance of high standards is a primary goal of the members of this organization. A member's dedication to competence in training and teaching reflects this responsibility.

      5.1   A member, as an instructor, only teaches techniques or materials for which  he/she is qualified by certification, training and/or  experience. 

      5.2    A member must accurately represent his/her competence, education, training and experience. He/she must only claim rank as certified by the  Federation.

      5.3    A member, as an instructor, must perform his/her teaching duties on the basis of careful  preparation so that the instruction is accurate, knowledgeable and reflects the currently accepted guidelines of the Federation.

      5.4   A member, as an instructor, recognizes the need for continuing education  and makes reasonable efforts to maintain his/her level of training appropriately.

     5.5   A member, as an instructor, recognizes differences among people such as age, sex, and physical or emotional disability or handicap and when necessary, obtains training,  experience or counsel to assure competent instruction.

      5.6    A member recognizes that personal problems and conflicts may interfere with his/her duties and should refrain from any activity in which personal problems are likely to lead to inadequate performance or harm to another. If already engaged in an activity when  he/she becomes aware of such problems, such  member should seek proper advice.

  Article 6 – Integrity

    Members must uphold the values and ethics of the Federation. Members must make every effort to insure that they maintain the highest standards of integrity and impartiality.

     6.1     A member, as an instructor, must have independent judgment and should exercise power on the basis of merit. A member shall not allow family, social or other relationships to  influence that member's conduct in training, teaching or promotion.

    6.2     A member should disqualify him/herself from officiating or acting in an official capacity, in which his/her impartiality might reasonably be questioned. These actions includes, but not  limited to the following instances:

          a. He/she has a personal bias or prejudice;

b. He/she has personal knowledge of disputed evidentiary facts; or

          c.   His/her spouse or other family member is a party to the proceeding. A member disqualified by this subsection may disclose  the  basis and where all parties agree the disqualification may be removed and the member may continue to act.

    6.3   When acting in an official capacity in any proceeding under this Code, a member shall not accept a gift or favor, except as incident to ordinary social hospitality, from:

       a. member whose interests are at issue in any pending proceeding under this Code; or

       b. member whose interests are likely to be at issue in any pending  proceeding under this Code.

     6.4   Information acquired by a member in his/her official capacity in a proceeding under this Code should not be used or disclosed for any purpose not related to his/her official duties.

  Article 7 – Responsibility

           Members must be responsible for their conduct.

     7.1   A member, as an instructor, shall take reasonable personal action to inform responsible authorities, when a student's action indicates there is a clear and imminent danger to the student or others.

     7.2    A member, as an instructor, shall endeavor to protect the health, safety and welfare of his/her students.

     7.3   A member shall avoid personal and intimate relationships with students which might  impair that member's objectivity and judgment. However, a member is not precluded  from  teaching family members or significant others.

     7.4   A member, as an instructor, must make students aware of their ethical responsibilities under this Code.

 Article 8 - Relationships With Colleagues

Members act with due regard to the needs and feelings of their fellow members and colleagues and treat them with courtesy and good faith.

     8.1    A member, as an instructor, shall take into account the traditions and practices of other martial arts.

     8.2    A member, as an instructor, does not take action to impair his/her student's efforts to seek knowledge of other legitimate martial arts, except as appropriate and in the best  interests of his/her students.

     8.3    When a member knows a violation of this Code has been or is being committed by  another member, and it seems appropriate, such member shall informally attempt to  resolve such matter by bringing it to the notice of the member. Informal solution is usually appropriate and encouraged. Informal corrective efforts are made with sensitivity to any rights to confidentiality involved.

     8.4    When a member knows a violation of this Code has been or is being committed by another member which is of a serious nature, or which is not otherwise amenable to informal resolution, such member shall bring it to the attention of the Council.

 Procedures for Conflict Resolution - Implementation of the Code

  I. Purpose

    Members have the right to be treated fairly, to train and practice in a respectful and comfortable environment. With these rights come the responsibility to communicate to others what is acceptable to you. Open and direct communication is the best method of resolving a situation before it escalates into a dispute. Once a dispute occurs, your goal should be to cooperate to a constructive solution wherever possible. There are basically two reasons one might invoke these Procedures:

   To resolve a conflict between two or more members when they cannot resolve it themselves.

   To determine consequences to a member for inappropriate behavior.

  II. The Council may interact with member(s) to address any violations, without invoking these Procedures in, but not limited, to the following ways:

      A. Meet privately with the member(s).

      B. Decide if there are to be consequences imposed and informing the member(s). In the event a conflict is not resolved, then the “Procedures for Conflict Resolution” shall be administered by the “Council of Elders”.

  III. PROCEDURE FOR CONFLICT RESOLUTION - IMPLEMENTATION OF THE CODE.

A.     Any member of the Federation may bring a complaint against any Member, for violating, or attempting to violate, the ethics or Code of Conduct of the Federation or any rule established by the Council Of Elders, or any rule governing entrance to any Federation, contest, or tournament.

B.     A complaint against any member by a member must be in writing and presented to the  Council Of Elders. The complaint must be in duplicate and describe the offense or offenses distinctly, giving time and place of the alleged violation signed by the member or members, making the complaint. If more than one complaint is made, each must be complete so they may be acted upon separately and independently. Proper documents or affidavits or exhibits to verify the complaint must be submitted at the time complaint is made against the member.

       C. The Council Of Elders shall notify the accused and send him/her a copy of the  complaint. The accused shall have a minimum of thirty days in which to prepare his/her defense. 

  1. Council Of Elders

           1. The Council Of Elders will investigate the allegations of a complaint. 

           2. INITIAL DETERMINATION

         The Council shall initially determine whether the complaint alleges facts which, if true, would constitute a violation of the ethics or Code of Conduct of the Federation or any rule established by the Council Of Elders. If the determination is that no violation is alleged or that the complaint is  misdirected, frivolous, trivial or defective, it shall close its inquiry and so  notify the Complainant. If the Council determines that the complaint alleges facts which, if true, would constitute a violation, it shall issue a copy of the complaint to the accused and shall commence investigation as soon as practicable. The Council shall also request the accused to respond to the complaint. If the accused within thirty days does not reply or communicate  with the Council then the Council shall act upon the charges based upon such information as is currently available to them.

        3. INVESTIGATION OF COMPLAINT

       The Council may consider any relevant information it receives and may request witnesses to appear or to submit a written statement as an aid to its investigation. The Council may dismiss any complaint on the basis of informal resolution. The Panel may also dismiss on the basis of failure by Complainant to pursue the complaint.

       4. HEARING

          As an aid to investigation, the Council may, if needed, schedule a hearing. The Council shall notify the complainant and the accused and shall set the date, time and location of the hearing which shall be reasonably convenient to all parties. If the accused fails to appear at the hearing, the Council may consider the allegations based on Complainant’s testimony and documents previously submitted. 

A.   The Council shall keep a complete record of the proceedings and all exhibits submitted.

          B.   At the conclusion of the meeting, the evidence shall be retained by the Council.

          C.  Within 10 days after the hearing, findings, recommendations and sanctions will be sent to both the accused and complainant. The sanctions should be tailored to fit the offense. Factors affecting the severity of sanctions imposed may include:

               1. Previous record of discipline or good conduct

               2. Reparation to injured party

               3. Accused’s personal problems

               4. Motive and intent 

               5. Degree of rehabilitation

               6. Present moral character

          D. Sanctions which may be imposed by the Council include, but are not limited to:

              1. Order to cease and desist;

              2. Admonishment against repetition of the conduct charged;

              3. Private reprimand;

              4. Public censure;

              5. Suspension of membership or suspension of membership privileges for a specified period of time;

              6. Dismissal from membership with option to reapply upon changed circumstances;

             7. Permanent termination of membership status;

             8. Revocation of rank recognition by the Federation

         E. The accused may appeal the decision in writing.

         F. Any member accused of a violation shall temporarily be relieved of his/her membership  pending the outcome of his/her trial.

        G. If the accused should plead guilty to all complaints against him/her, the Council of Elders  shall act thereon without the necessity of holding a hearing.

       H. No complaint shall be submitted, mailed or otherwise transmitted more than 180 days after  the alleged violation occurred.

 

Council of Elders

     The Council Of Elders will be composed of the following members:

          A.  Rutano family members

                  1.  PG Dan Rutano

                  2.  Victoria M. Rutano

                  3.  Demetrio G. Rutano

          B.  Members who have been granted membership into the Council.

                 1.  Agalon Guro Gil LaFantaisie

                 2.  Guro Rocky Rockburn

      Membership into the Council is by invitation only. The following criteria must be met for a member to be considered into the Council:

                 1.  Must be a member in good standing for at least ten (10) years.

                 2.  Must have trained with the founder for ten (10) uninterrupted years

                 3.  Must be of good moral character.

                 4.  Must have no complaints lodged against him/her from the public or member.

       This Code Of Conduct is effective immediately. 

      Punong Guro Dan Rutano reserves the right to change and/or modify any part of this code as he deem necessary without prior notification.


Copyright © 2006  Daniel G. Rutano.  All Rights Reserved.